Offices for registering foreign documents in the Netherlands

Bring originals, not photographs or copies. For officially issued digital records, share the original digital file. Documents must be in Dutch, English, French or German; otherwise arrange a translation, preferably by a sworn translator in the Netherlands. Translations made abroad also require legalisation according to the applicable country rules. If obtaining records is impossible, ask about the municipality’s assessment of alternatives.

Bring the original foreign divorce judgment showing that it is final and no longer open to appeal. If the judgment has been entered in a foreign civil register, also bring that divorce certificate. A judgment outside Dutch, German, English or French needs sworn translation; ask about the relevant EU multilingual form where available. Check country-specific legalisation or apostille requirements on NederlandWereldwijd, including requirements for a translation made abroad. The municipality may ask for further evidence.

Bring passports or identity cards for everyone moving and available original birth, marriage or divorce records. Follow the municipality’s instructions about legalisation and translation for the issuing country and document. For the linked immigration registration, it also asks for housing evidence, the main occupant’s consent and relevant identity copies; arrivals from the Caribbean parts of the Kingdom need deregistration evidence. The immigration registration is free; obtaining, translating or legalising documents abroad can involve separate costs. Tell staff if a document is still being obtained and ask how to provide it later. Call the municipality to arrange submission; use a document-collection appointment only when staff have told you to collect documents.

Bring the original document, without lamination, issued by the competent authority in the country of the event, and your valid identity document. Check the country-specific legalisation/apostille requirements first. Documents in Dutch, English, German or French do not need a sworn translation under the local guidance; other languages require one. Ask about the applicable marriage/partnership declaration before the appointment rather than assuming every couple needs it.

Bring valid identification, the original certificate and any required translation and legalisation or apostille. The municipality requires the document to be no more than six months old. Documents in Dutch, German or English do not normally need translation; other languages require a translation. Check the country-specific authentication rules before paying for formalities.

Prepare the official certificate or source document from the country concerned. Check country-specific legalisation requirements through the Ministry of Foreign Affairs before the visit, and confirm any translation requirements with Burgerzaken. Keep the receipt for an original retained by the municipality.

Bring valid identification and the original foreign documents. Check country-specific legalisation or apostille requirements through the linked NetherlandsWorldwide guidance before the visit. Documents in Dutch, English, French or German need no translation; other languages require a sworn translation. A translation made by a sworn translator abroad must also be legalised.

Bring the original civil document and your valid passport or identity card. For your partner or minor child, bring their valid passport or identity card; a copy is accepted. Check country-specific translation and legalisation requirements beforehand. For a foreign marriage or partnership, bring the additional declaration form if either partner is not Dutch.

Bring your valid passport or ID, your partner’s valid passport/ID or copy where relevant, and original certificates. Documents must be in Dutch, English, German or French, or translated by a sworn translator. Check the applicable legalisation or apostille through Netherlands Worldwide. For marriage registration, if either partner is not an EU national, bring the municipality’s marriage-registration declaration.

Bring valid identity documents for both partners, the completed declaration of a marriage concluded abroad signed by both, and the original marriage certificate. Check the country-specific legalisation and translation requirements through the official link before paying for either service. No completion time is guaranteed for this procedure. The main town-hall entrance has a ramp and automatic doors and an accessible toilet, though not every room is fully accessible; discuss any assistance needed before attending.

Bring all relevant official foreign documents and valid identification. Assen accepts documents in Dutch, English, German or French; for other languages, it refers applicants to a sworn translator in the Netherlands. Documents must also have any required legalisation. Confirm country-specific requirements before arranging translation or legalisation. For certain public documents issued in another EU country, Regulation (EU) 2016/1191 provides exceptions to these standard translation and legalisation instructions. Covered documents do not need legalisation or an apostille. A matching multilingual standard form from the issuing authority may avoid a translation. If a certified translation is required, one made by a qualified translator in any EU country, in an accepted language, must be accepted. Confirm your document’s coverage and the required language with the municipality before paying.

Bring valid identification and the original foreign source document issued by a competent authority in the country where the event occurred. Breda asks for a copy of the partner’s valid ID in relevant partner cases. Documents not in Dutch, English, French or German need an accepted sworn translation made in the Netherlands. Check country-specific legalisation requirements rather than assuming every document needs an apostille. Where applicable bring the fully completed, signed marriage/partnership declaration or declaration under Article 2.9(1) of the BRP (Dutch population register) Act. Translation or legalisation costs are separate from free registration; no instant acceptance is guaranteed. For certain public documents issued in another EU country, Regulation (EU) 2016/1191 provides exceptions to these standard translation and legalisation instructions. Covered documents do not need legalisation or an apostille. A matching multilingual standard form from the issuing authority may avoid a translation. If a certified translation is required, one made by a qualified translator in any EU country, in an accepted language, must be accepted. Confirm your document’s coverage and the required language with the municipality before paying.

Bring originals, not copies. Capelle asks for a Dutch translation by a Netherlands-based sworn translator registered with Bureau Wbtv if a document was not originally in Dutch, French, German or English. Before paying, check whether EU public-document rules (Regulation 2016/1191) cover it: an issuing authority’s multilingual standard form may avoid a translation, and certified translations made by qualified translators in any EU country must be accepted for covered documents. A translation can still be required if the form gives insufficient information. Ask Burgerzaken which translation and legalisation or apostille rules apply to your document. Bring valid ID when collecting originals.

Bring valid identification and the original document. Check the issuing country’s legalisation requirements with NetherlandsWorldwide before the appointment. No translation is needed for Dutch, English, French or German documents. For another language, use a sworn translation or, where available for an EU document, request a multilingual standard form from the issuing authority.

Bring the official documents issued abroad. Ask beforehand which originals, legalisation or translations are required for the country and document concerned. The online eHerkenning form is for funeral directors; do not assume it is the personal foreign-document submission route.

Bring original documents showing the correct details and supporting evidence for any correction. Ask about country-specific legalisation before paying for it. Documents in Dutch, English, German or French do not need translation under the municipal guidance; other languages require a sworn translation. The municipality normally decides within four weeks and may extend by eight weeks for civil-status or nationality details.

Prepare the original birth, marriage, divorce, death or other relevant records, including earlier marriages where applicable. Copies, scans and printouts are not accepted as substitutes; where the issuing country only supplies digital records, the municipality must be able to verify them online. Documents outside Dutch, German or English need a sworn translation. Check country-specific legalisation/apostille requirements through NederlandWereldwijd; if a foreign translation requires legalisation, arrange that too. If you live abroad, ask an RNI (register for non-residents) desk about name/address updates; Dutch citizens or people with Dutch asylum status can ask The Hague about registering foreign civil-status records.

Bring original documents and a valid national passport or identity card; applicants with asylum status bring their residence document. Documents outside Dutch, English, German or French require a sworn translation made in the Netherlands. Check the legalisation rules for the issuing country: qualifying treaty-based multilingual extracts may be exempt, but a document is not exempt just because it is multilingual. Keep the submission receipt. For certain public documents issued in another EU country, Regulation (EU) 2016/1191 provides exceptions to these standard translation and legalisation instructions. Covered documents do not need legalisation or an apostille. A matching multilingual standard form from the issuing authority may avoid a translation. If a certified translation is required, one made by a qualified translator in any EU country, in an accepted language, must be accepted. Confirm your document’s coverage and the required language with the municipality before paying.

Bring valid ID and the original document with any translation. Where legalisation is needed, arrange it before translation so the legalisation is translated too. Documents outside Dutch, English, French or German require a sworn translation into one of those languages. Foreign translators’ signatures also need legalisation. Ask about acceptable document age; if the certificate is registered in The Hague, request its copy there. The original document and its translation must be attached together.

Bring valid identification and the original marriage certificate in Dutch, English, German or French. If it is in another language, Ede requires a sworn translation into Dutch. The certificate may also require legalisation; confirm the issuing-country requirements before the appointment. Do not submit a translation alone without the original record.