Registry offices that transcribe foreign certificates

Prepare the correct birth, marriage or death transcription application, identity document, original foreign certificate and payment evidence. The local procedure requires an official Polish translation by an authorised sworn translator or Polish consul, with an exception for qualifying multilingual forms. Ask which exception or authentication rule applies to your document; do not assume every foreign certificate needs the same treatment. Additional earlier civil records may be needed to fill missing details.

Prepare ID, the application, a full foreign certificate or a copy certified by its issuing authority, and the required Polish sworn or consular translation. If a marriage record omits the married surname, a declaration before USC (civil registry office) or a consul is needed. Confirm any apostille or legalisation requirement.

Prepare the relevant application, official foreign original, required official Polish translation, identity document and payment proof. Submitted originals and translations are retained. Birth and marriage instructions reject laminated documents and may require additional original birth records. Confirm translation and authentication rules for the issuing country and document, including any applicable exemption, instead of assuming every foreign record needs the same apostille.

Prepare the appropriate SC-1.9 birth, SC-1.10 marriage or SC-1.11 death application, identity evidence, the foreign record and the required Polish translation by a sworn translator or consul. Alternative international extracts and specially certified copies are available; ask before ordering translations or submitting a copy. Submitted original extracts and translations are retained, so obtain any additional originals you need elsewhere before filing.

Use the event-specific application and original foreign certificate, accepted official Polish translation or applicable EU multilingual form, plus payment proof. For marriage transcription, surname declarations for spouses and children are made before the registrar. An authenticated electronic submission does not automatically replace the original foreign record.

Bring the original foreign certificate, identification, application and payment evidence. Provide an accepted official Polish translation or qualifying EU multilingual translation form. Bring authority or interest evidence where required; check representation fees and family exemptions.

Prepare USC/07 for a foreign birth/death record or USC/08 for marriage, the foreign record, identity document and payment evidence. You need an official Polish translation by an authorised sworn translator or consul; confirm any accepted multilingual-document exception and legalisation requirement for the issuing country before commissioning work. Fee: PLN 50. Card-payment desk 18 closes at 15:00 Monday–Wednesday, 17:30 Thursday and 12:30 Friday; you can also pay by transfer or at the lobby payment machine. Ask which originals remain with the office.

Prepare the foreign original civil record or equivalent official civil-status document, identity document and the event-specific application: KU-37 for birth, KU-35 for marriage, KU-36 for death. The cards list sworn Polish or consular translation; ask about accepted multilingual documents and any country-specific authentication before arranging work. Transcription with a full copy is PLN 50; separate correction or supplementation is PLN 39 each, and authority to act has its own fee/exemptions. Payment machines are at Łączności 1. Ask which originals the office keeps.

Prepare ID, application, payment evidence and an undamaged, unlaminated original with official Polish translation. Convention No.16 multilingual extracts are exempt from translation. Confirm authentication requirements for the issuing country. Marriage records lacking post-marriage surnames need additional declarations. Arrange an interpreter if needed to make civil-status declarations.

Prepare the application, identity document, original foreign record, appropriate sworn translation and payment proof. Ask which translation exemption applies to your exact multilingual document rather than assuming every multilingual record is exempt. Authentication depends on the country and applicable rules; covered EU public documents are exempt from legalisation. Where a foreign marriage record omits surname declarations for spouses or children, ask about making them with the application. If you already have a Polish record, ask about adapting names to Polish spelling.

Prepare the application matching birth, marriage or death, the original foreign record, valid identity document and the required sworn translation. Ask whether your multilingual document is accepted without translation and which apostille/legalisation exemption applies to the issuing country and document. Prepare the applicable payment: the full copy issued after transcription costs PLN 50. Additional correction, supplementation or representation may cost separately; do not assume the transcription fee covers all requested changes.

Prepare the application, original foreign civil record or an issuing-authority-certified copy, valid ID and proof of the relevant fee. The local card asks for an official translation by a sworn translator or Polish consul; confirm any accepted multilingual or EU-document exception before commissioning one. Family representatives still need authority; the local card says a handwritten authorisation need not be notarised.

Prepare the original foreign birth certificate, required original translation and payment proof. The application asks for the person’s birth details and the parents’ names, birth details, citizenship and PESEL (Polish national identification number) numbers if assigned. Check whether missing details need completion from the parents’ Polish records. Confirm translation requirements with the birth team before ordering one.

Prepare the relevant application, original identity and civil-status evidence, and the original foreign certificate with an official Polish translation by a sworn translator or Polish consul, or an appropriate multilingual certificate. Ask which translation and authentication rules apply to the issuing country. Originals normally remain in the case file; a foreign certificate can be returned on request after a certified copy is made, if you cannot obtain it again. For a child born within a marriage, if the parents married abroad and their marriage is not yet registered in Poland, the card requires registering the parents’ marriage first. A marriage record without surname declarations needs the relevant declarations. Ask about any proxy-fee exemption; do not assume every representative owes the PLN 17 fee.

Use USC-09-01. Prepare identity evidence and the foreign original extract or a copy certified by its issuing authority, with an accepted official Polish translation unless an accepted multilingual form removes that requirement. Ask about authentication for the issuing country. For marriage, check declarations about spouses’ and children’s surnames. The foreign record is normally retained after transcription; ask in advance about the limited exception when another copy cannot be obtained. Representatives should use the appropriate birth or marriage authority form and confirm the PLN 17 duty or exemption.

Prepare the matching application, foreign document, official Polish translation where required, identification and payment evidence. Check accepted multilingual alternatives. Arrange an interpreter if you cannot handle the visit in Polish.

Prepare the matching application, foreign document, official Polish translation where required, identification and payment evidence. Check accepted multilingual alternatives. Arrange an interpreter if you cannot handle the visit in Polish.

Prepare the matching application, foreign document, official Polish translation where required, identification and payment evidence. Check accepted multilingual alternatives. Arrange an interpreter if you cannot handle the visit in Polish.

Prepare the original foreign record, official Polish translation where required, application, identity document and payment proof. The foreign extract is retained and not returned. Ask about the authentication or apostille and translation rules for the issuing country and document; do not assume one rule covers every foreign certificate. Missing Polish-register details may need supplementation. For a foreign marriage without later surname choices, ask about the accompanying declarations.

Prepare the relevant birth, marriage or death application, identity document, official full foreign certificate and payment evidence. A notarised photocopy is not the official certificate required for transcription. Ask which Polish sworn translation or accepted multilingual document is needed. Foreign marriage records without post-marriage surnames may need declarations; missing data or a foreign judgment can require additional assessment.