Offices that register foreign civil documents in Belgium

Bring identity cards, the foreign marriage certificate, any required legalisation or apostille and a Dutch translation by a sworn translator. In Aalst, the documents for these stages must be no more than one year old. Check the country-specific legalisation requirement through the official Diplomatie guidance; the city’s practical checklist says “if necessary”, so an apostille is not an automatic requirement for every certificate.

Bring eID, residence document and/or passport and all relevant authentic foreign records. Confirm the Dutch translation and any apostille or legalisation needed before paying. Qualifying EU public records are exempt from apostille, and an official multilingual form may avoid translation. These authenticity arrangements do not automatically determine recognition of the document’s legal effects. For the separate foreign-marriage registration procedure, at least one partner must be non-Belgian. Bring both partners’ identity or residence documents and the foreign marriage record, no older than one year; a copy of the identity document is accepted for a partner living abroad. The bride’s marriage and birth records may also be needed: confirm which documents this means for your case. Keep the receipt to collect originals after the registration email. Use the marriage-registration instructions rather than assuming the Belgian-record creation appointment covers this procedure.

Prepare the foreign certificate, administrative decision or judgment; French or Dutch translation by a sworn translator; and legalisation or apostille only if required. Non-Belgian applicants also supply a scan/copy of their national passport or ID showing the changes. The team may request more evidence after review. Use the municipality where your main home is registered; this City of Brussels service does not cover every municipality in the Brussels region.

Prepare the foreign certificate, administrative decision or judgment; French or Dutch translation by a sworn translator; and legalisation or apostille only if required. Non-Belgian applicants also supply a scan/copy of their national passport or ID showing the changes. The team may request more evidence after review. Use the municipality where your main home is registered; this City of Brussels service does not cover every municipality in the Brussels region.

Prepare the foreign certificate, administrative decision or judgment; French or Dutch translation by a sworn translator; and legalisation or apostille only if required. Non-Belgian applicants also supply a scan/copy of their national passport or ID showing the changes. The team may request more evidence after review. Use the municipality where your main home is registered; this City of Brussels service does not cover every municipality in the Brussels region.

Explain the event, country of issue and purpose of the foreign act when contacting the team. Confirm originals, identity evidence, any translation or legalisation, fees and handling time for your particular case before obtaining additional paperwork. A certificate-ordering option in E-guichet is not the foreign-act deposit appointment.

Obtain the German birth-certificate extract and ask the relevant team which identity, nationality, parentage and document-format evidence is required. Confirm any translation or authentication requirements for your actual document before paying for them. Registration in Germany, the Belgian population entry and optional Belgian civil-record transcription are separate steps. Ask early if the Belgian parent was also born abroad, as nationality-declaration requirements may apply.

Ask which original record, identity evidence and supporting documents are required before visiting Avenue Charles-Quint 140, 1083 Ganshoren. The local leaflet requests sworn French or Dutch translation and legalisation/apostille. Confirm the requirements and any applicable exemption for your document and issuing country. Bring appointment confirmation when booked; this is separate from ordering a copy of an existing Belgian record.

Bring a certified copy of the foreign marriage record and your identification. Genk’s checklist calls for the necessary legalisations and a sworn Dutch translation. Ask which formalities apply to your issuing country and whether a multilingual-document or other legal exemption applies. A population-record extract should not be assumed to replace the documents needed for the corresponding civil-status record. The registrar may need additional evidence to assess recognition.

Ask the birth team for the case-specific checklist before the visit. Prepare the foreign birth record and clarify the necessary Dutch translation and authentication. For qualifying EU public documents an apostille is not required, and an official multilingual form can avoid translation; ask whether an exemption applies before ordering paid work.

If either former spouse is Belgian, prepare the original complete judgment stating that it is final, plus the original divorce record if such a record exists in the country of divorce. If neither former spouse is Belgian, the checklist asks for the original divorce record where that country issues one. If you cannot obtain a divorce record, ask about a birth or marriage record annotated with the divorce. Records may need legalisation or an apostille. If the divorce record or judgment is not in Dutch, French, German or English, arrange a sworn translation. Confirm the case-specific checklist before the appointment.

Have the foreign act or judgment ready. The city asks for legalisation/apostille and a translation by a sworn translator in Belgium; confirm the appropriate Dutch translation, country-specific authentication and any exemption before paying. Ask which identity and final-judgment evidence your case requires. For a divorce document issued by another EU country’s authority, check whether Regulation 2016/1191 applies: covered public documents need no apostille, and a required certified translation must be accepted when made by a translator qualified in any EU country, in a language accepted for your case. This regulation does not provide a multilingual standard form for divorce. Its document-formality exemptions do not themselves establish recognition of a divorce judgment; confirm the registrar’s case-specific evidence before paying.

Prepare the marriage record issued by the competent foreign authority and ask which original and identity evidence are needed. Confirm whether an apostille, legalisation or exemption applies to the issuing country and document. Ask which translation is accepted for Kontich and whether a multilingual document is sufficient. Confirm any authentication needed for a foreign translator’s signature before paying for it.

For marriage, prepare both partners’ IDs/passports and a recent full marriage-record copy, with the legalisation/apostille and Belgian sworn translation required in your case. For a foreign birth, prepare the birth record and your ID, plus the parents’ marriage or parentage-recognition record where applicable. Translation into Dutch and authentication depend on the document and country; do not assume every document needs an apostille. Confirm the exact requirements with the registrar. Before paying, check whether Regulation 2016/1191 covers your document from another EU country’s authority. Covered documents need no apostille, and a required certified Dutch translation can be made by a translator qualified in any EU country. For birth or marriage, a matching multilingual standard form from the issuing authority may replace translation if its information is sufficient. These rules simplify document formalities; recognition of the event remains a separate assessment.

Bring a copy/extract of the marriage certificate, your identity card and your partner’s identity card or passport, for which the city allows a copy. Ask whether the issuing country and document require legalisation before arranging it. Do not assume the general acceptance of English-language documents removes the sworn Dutch translation requirement for transcription.

Bring identity evidence, proof of your relationship to the person concerned and the original foreign document. Confirm any legalisation, apostille and sworn translation required for its issuing country and language. A representative may attend using a special authentic power of attorney drawn up by a notary; do not assume an ordinary signed authorisation suffices. Ask about the city’s separate instructions for a death abroad.

Bring your identity card, a full copy of the foreign birth certificate with the necessary legalisation, and a Dutch translation by a sworn translator. Ask which legalisation or exemption applies to the issuing country before ordering it. If the certificate lacks information, the office can request additional records such as the parents’ birth certificates.

The checklist asks for a recent, certified full copy under six months old and a French sworn translation when required. Confirm the applicable legalisation/apostille or exemption before paying. For foreign marriage it also asks for both spouses’ identity-card copies, full passport copies if available and any applicable consular no-impediment certificate. The fee is €25. There is no universal approval deadline; obtain the individual checklist first.

Ask for the case-specific list of originals, translations and any authentication required for the issuing country. Confirm whether an existing Belgian record or court decision is needed. A universal document list, fee or completion deadline for foreign records is not available.

Describe the event, issuing country, people concerned and your Belgian domicile, and tell staff whether you hold the original act or a judicial or administrative decision. Ask which version, translation, legalisation or apostille, if any, is needed for your document before paying for those services.