Civil registry offices for certificates in Belgium

Have the person’s identity and birth details, your identity evidence and the recipient’s requested record type available. Prepare proof of the legitimate interest where required. For the private-mandate basis, bring an original authority with the person’s handwritten signature and a copy of both sides of their identity card. Ask about the accepted format and any foreign-use requirements.

Provide the person’s surname, given names, birth date and place, intended use, and whether the receiving institution is in Belgium or abroad. Have identity and any representation evidence available. Confirm whether the recipient needs a copy or extract and any specific language or authentication rather than assuming every version is interchangeable.