Each town sets its own routine for extracts and copies
Each municipality runs its own civil registry counter. Some take online orders, others only booked visits.
Aalst
Werf 9, 9300 Aalst
Request your record online or at the counter without an appointment, and check whether you need a full copy or an extract.
Bring your ID or residence permit. For someone else, prepare authorisation, their ID copy and your own ID; provide proof of justified interest where required. For foreign use, check whether translation or legalisation is necessary before requesting additional formalities.
Antwerp
Harmoniepark 1, 2018 Antwerp
Order online or print at the terminal with your eID, and a birth extract for use abroad comes in ten languages.
Choose a copy or extract according to the receiving organisation’s needs and state any foreign use. Immediate download or printing depends on digital availability. If it is not available, the online process sends an email when ready; without signing in, it is posted to your official address when available. Archive searches, records from another municipality or foreign-use requests may take longer. A foreign record not yet recorded in Belgium cannot simply be printed here.
Antwerp
Halewijnlaan 86A, 2050 Antwerp
Use the self-service terminal whenever the location is open to print your own records for free.
Bring your electronic identity or residence card and know its PIN. Choose the document requested by the receiving organisation. Printing depends on the record being available digitally. Creating or correcting a civil-status record, registering a move and resolving an immigration case are separate procedures.
Antwerp
Grotesteenweg 150, 2600 Antwerp
Print your own birth, marriage or divorce record for free at the self-service terminal, no appointment needed.
Bring your electronic identity or residence card and know its PIN. Choose the document requested by the receiving organisation. Printing depends on the record being available digitally. Creating or correcting a civil-status record, registering a move and resolving an immigration case are separate procedures.
Antwerp
Antwerpsebaan 140-142, 2040 Antwerp
Print your own records for free at the terminal, and check which document type the recipient asks for first.
Bring your electronic identity or residence card and know its PIN. Choose the document requested by the receiving organisation. Printing depends on the record being available digitally. Creating or correcting a civil-status record, registering a move and resolving an immigration case are separate procedures.
Antwerp
Moorkensplein 1, 2140 Antwerp
Print your records at any Antwerp self-service terminal, not only the one in your own district.
Bring your electronic identity or residence card and know its PIN. Choose the document requested by the receiving organisation. Printing depends on the record being available digitally. Creating or correcting a civil-status record, registering a move and resolving an immigration case are separate procedures.
Antwerp
de Robianostraat 64, 2150 Antwerp
Print your own records for free at the terminal, including a certificate of legal cohabitation.
Bring your electronic identity or residence card and know its PIN. Choose the document requested by the receiving organisation. Printing depends on the record being available digitally. Creating or correcting a civil-status record, registering a move and resolving an immigration case are separate procedures.
Antwerp
Veltwijcklaan 31, 2180 Antwerp
Print your records at the terminal without staff help, so bring your eID or residence card and its PIN.
Bring your electronic identity or residence card and know its PIN. Choose the document requested by the receiving organisation. Printing depends on the record being available digitally. Creating or correcting a civil-status record, registering a move and resolving an immigration case are separate procedures.
Antwerp
Marneflaan 9, 2660 Antwerp
At the terminal you can print your own records for free, but not foreign ones that are not yet entered in Belgium.
Bring your electronic identity or residence card and know its PIN. Choose the document requested by the receiving organisation. Printing depends on the record being available digitally. Creating or correcting a civil-status record, registering a move and resolving an immigration case are separate procedures.
Antwerp
Burgemeester Jozef Nolfplein 1, 2170 Antwerp
Print your records at the terminal without an appointment, but book ahead if you want to see a staff member.
Bring your electronic identity or residence card and know its PIN. Choose the document requested by the receiving organisation. Printing depends on the record being available digitally. Creating or correcting a civil-status record, registering a move and resolving an immigration case are separate procedures.
Antwerp
Bist 1, 2610 Antwerp
Print your own records at the terminal, though it cannot be used to request a relative’s certificate.
Bring your electronic identity or residence card and know its PIN. Choose the document requested by the receiving organisation. Printing depends on the record being available digitally. Creating or correcting a civil-status record, registering a move and resolving an immigration case are separate procedures.
Arlon
Rue Paul Reuter 8, 6700 Arlon
Order a birth, marriage or death extract online, or visit the town hall’s civil-status desk, where mornings need no appointment.
Have your identity document, the person’s name, the event date and place, the requested certificate type and its intended use ready. Bring proof of authority if requesting for someone else. Specify whether you need an extract with current information, a full copy including the record’s history, or an international multilingual extract. Ask the receiving authority which version it accepts. If an eligible personal record is available in BAEC, Just-on-Web offers a free download using eID and PIN or itsme (Belgian digital ID app); this does not make every municipal request free. For a divorce already transcribed, Arlon also offers a full copy or extract through État civil or the municipal online counter. The divorce extract costs €5, subject to the intended use. Divorce transcription belongs to the municipality where the marriage took place; ordering this extract does not register a new foreign divorce.
Bruges
Dries 2, Assebroek, 8310 Bruges
Choose an extract for current details or a full copy with the record’s history, and collect it in Assebroek.
Bring your eID and, where applicable, evidence supporting your right to another person’s record. Confirm whether the recipient needs an extract or full copy. Translation, legalisation or an apostille depends on the receiving country; legalisation can involve additional charges. If your document needs an FPS Foreign Affairs legalisation or apostille, the federal fee has been €25 per legalisation or apostille since 1 August 2026. This is separate from any municipal certificate fee; check whether your document and destination actually require it.
Bruges
Koolkerkse Steenweg 199, Koolkerke/De Grendel, 8000 Bruges
Book a time first to avoid waiting when you collect a birth, marriage or death certificate.
Bring your eID and, where applicable, evidence supporting your right to another person’s record. Confirm whether the recipient needs an extract or full copy. Translation, legalisation or an apostille depends on the receiving country; legalisation can involve additional charges. If your document needs an FPS Foreign Affairs legalisation or apostille, the federal fee has been €25 per legalisation or apostille since 1 August 2026. This is separate from any municipal certificate fee; check whether your document and destination actually require it.
Bruges
Albert Serreynstraat 1/002, Sint-Andries, 8200 Bruges
Order online and you may be able to download the certificate at once, or receive an email link a little later.
Bring your eID and, where applicable, evidence supporting your right to another person’s record. Confirm whether the recipient needs an extract or full copy. Translation, legalisation or an apostille depends on the receiving country; legalisation can involve additional charges. If your document needs an FPS Foreign Affairs legalisation or apostille, the federal fee has been €25 per legalisation or apostille since 1 August 2026. This is separate from any municipal certificate fee; check whether your document and destination actually require it.
Bruges
Moerkerkse Steenweg 190, Sint-Kruis, 8310 Bruges
If you need the certificate abroad, name the receiving country and ask whether a multilingual extract fits.
Bring your eID and, where applicable, evidence supporting your right to another person’s record. Confirm whether the recipient needs an extract or full copy. Translation, legalisation or an apostille depends on the receiving country; legalisation can involve additional charges. If your document needs an FPS Foreign Affairs legalisation or apostille, the federal fee has been €25 per legalisation or apostille since 1 August 2026. This is separate from any municipal certificate fee; check whether your document and destination actually require it.
Bruges
Marktplein 12, Zeebrugge, 8380 Bruges
You can ask for your own birth or marriage record, your child’s birth record or a parent’s death record.
Bring your eID and, where applicable, evidence supporting your right to another person’s record. Confirm whether the recipient needs an extract or full copy. Translation, legalisation or an apostille depends on the receiving country; legalisation can involve additional charges. If your document needs an FPS Foreign Affairs legalisation or apostille, the federal fee has been €25 per legalisation or apostille since 1 August 2026. This is separate from any municipal certificate fee; check whether your document and destination actually require it.
Bruges
Frank Van Ackerpromenade 2, 8000 Bruges
For someone else’s record you must show a legitimate interest, so ask citizens’ services what to bring.
Bring your eID and, where applicable, evidence supporting your right to another person’s record. Confirm whether the recipient needs an extract or full copy. Translation, legalisation or an apostille depends on the receiving country; legalisation can involve additional charges. If your document needs an FPS Foreign Affairs legalisation or apostille, the federal fee has been €25 per legalisation or apostille since 1 August 2026. This is separate from any municipal certificate fee; check whether your document and destination actually require it.
Brussels
Rue des Halles 4, 1000 Brussels
Visit the civil registry counter without an appointment, or request your certificate by email, naming the format you need.
Bring proof of identity and identify the person and record required. State extract or full copy, destination country and purpose. An emailed request includes both sides of your ID; add the deceased’s identity for a death certificate. For another person’s record, prepare the applicable relationship, authority and supporting-purpose documents. For use abroad check the federal requirements and eLegalisation route before ordering; a multilingual format is not automatically appropriate for every country.
Charleroi
Avenue Eugène Mascaux 100, Maison communale annexe de Marcinelle, 6001 Charleroi
Call to book your civil-status visit, or order extracts online if you are registered in Charleroi.
Have your identity document, the person’s name, the event date and place, the requested certificate type and its intended use ready. Bring proof of authority if requesting for someone else. Specify whether you need an extract with current information, a full copy including the record’s history, or an international multilingual extract. Ask the receiving authority which version it accepts. If an eligible personal record is available in BAEC, Just-on-Web offers a free download using eID and PIN or itsme (Belgian digital ID app); this does not make every municipal request free.
Related services
For people who cannot cover rent, food or other essentials: what the local social welfare centre can arrange and how to ask for an appointment.
A paper or digital certificate showing where you are registered, with versions for address history or household. Find the municipal office that issues it.
Reset an eID PIN, replace activation codes or set up a digital key for online services. Useful for residents, residence card holders and some non-residents.
The eID for teenagers and adults and the Kids-ID for children. See how applying works and find the municipal office that handles your card.
For anyone who has moved house in Belgium. See who reports, what happens after the address check and which office handles it in your new town.
See who can apply, what is different for children and how to prepare, then find the municipal office that handles passports.
Other countries
Moving on, or comparing before you decide? See how this works elsewhere.
Most offices in Deventer, Hoofddorp, and The Hague
Most offices in Hamburg, Karlsruhe, and Duisburg
Most offices in Warsaw, Kraków, and Szczecin
Most offices in A Coruña, Alicante, and Almería
Where to next
Learn whether you need an extract or a full copy, who can request it and how to reach the civil registry office in your municipality.
Jump straight to another part of the manual.